ISPI Manual

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If you're a new ISPI, this section will help you!


The ISPI Position

Congrats on becoming part of one of the most significant world movements through Georgia Tech, and joining the Invention Studio staff. This page contains helpful information on how to make the most of your position as an Invention Studio Prototyping Instructor (ISPI). What we do not want to do is limit the power you have to make any changes and decisions in the studio wherever you see fit. These are guidelines—not bureaucratic policies. We’ll back you up.

Perks of Being an ISPI

  • 24 hour access to the Invention Studio
  • Lockers (located under the lockers tab in the ISPI information google document)
  • Designated storage for large sheet material
  • Eligible to apply for a grant toward a personal project through the Maker Grant
  • Advanced machine training, including professional certifications (scheduled by Exec)
  • Be part of an awesome team changing the face of education and innovation

Vision

We as ISPI's are the foundation of a new era of innovation growing in the world today. By joining our illustrious ranks, you are standing at the center of the self-initiated Design and Innovation Movement on Georgia Tech’s Campus, and together we serve as an inspiration to inventors and makers worldwide. Every day that we open the doors and share our knowledge with our users, ISPI's prove again and again that invention comes from creativity, passion, and the fact that no one can stand in the way of an individual's drive to learn to grow. So thank you for adding your experience to the Invention Studio legacy, and I can't wait to see what you can add to this one of a kind place.

- Adam Cantor Invention Studio President 2015

Our Mission

Statement

To support and foster the demand for creative, self-initiated learning on the Georgia Tech campus, we create environments for students to make their ideas a reality by providing resources for designing, prototyping, and sharing ideas through workshops, vendor networks, experienced guidance, and access to cutting edge machines.

Invention Studio Functions

  • Create the center for an environment needed to foster student’s designs and innovation.
  • Ensure the organization of the studio is self-managing, by creating respective scheduling of monitoring and assigning members to organizing responsibilities.
  • Provide resources for students with the means to access machinery and materials as needed.
  • Offer classes, seminars, and workshops to students. Get those learning opportunities advertised campus wide by means of buzz bags, flyers, professors, and departmental communications.
  • Expand by way of proposals that achieve success in obtaining equipment needed for the studios, such as, the WaterJet and 3D Printers as well as more space needed to accommodate the demanding need from students.
  • Help in whatever capacity possible to ensure the successful construction of the “Burdell Center”. This building will ensure the success of the student design and innovation programs such as the “Makers Resource”.

Organization

Executive Board


President
Veronica Spencer
Vice President
Thomas Spencer
Shop Manager
Sean Bradley
Director of Operations
Isaac Lee
Director of Communications
Lauren Murphy
Director of Growth & Development
Himanshu Dedge
Director of Finance
Abhinav Jha
Director of Programming
Reed Morris

Masters


3D Printing Room

  • Alexis Noel
  • Nathaniel Pate

Wood Room

  • Charlie Padgham
  • Nick Evans

Laser Cutting Room

  • Joseph Tenpenny

Waterjet Room

  • Alberto Sainz de la Plana

Electronics

  • Anupam Goli

Metal Room

  • Sienna Creech


Apprentices


3D Printing

  • Kristian Kabbabe
  • Ting

Wood Room

Laser

  • Tyler Sisk

Waterjet

  • Eli Brand

Electronics

  • Matt Arceri

Metal Room

Student Roles


President

  • Represents the will of the studio in closed meetings
  • Meets with rest of exec and faculty monthly
  • Keeps track of tasks list and maintains synergy
  • Club representative to:
    • Sponsors
    • Faculty
    • Non-Invention Studio Affiliated Groups
    • News groups
  • Publicity of Resources to Campus
  • Promotional tables (FASET, Capstone Expo, Maker's Fair)
  • Outside access to the Studio*
  • Handles e-mails, and distributes work appropriately
  • Website Updates
  • Facebook page, twitter, tubmblr, flickr, reddit, pinterest Updates

Director of Operations

  • Meets with rest of exec and faculty monthly
  • Meets with students helping with recruitment, and training as needed
  • ISPI Recruitment
  • Runs ISPI Hiring
  • Runs ISPI Training
  • Personnel conflicts and suspensions
  • Banning Users
  • Sending out Weekly Updates
  • Keep track of hours

Director of Programming

  • Meets with rest of exec and faculty monthly
  • Meets with students running events as needed
  • Collaborates with on campus groups for events
  • ISPI social events
  • Organizes Studio workshops
  • Capstone Expo Planning
  • Hackathon Planning
  • Other events held by the studio

Director of Growth and Development

  • Meets with rest of exec and faculty monthly
  • Meets with those working on Improvement Projects Weekly
  • Recruits ISPIs to work on Improvement Projects
  • Considers and suggests growth models
  • Pursues the Expansion and Growth models backed by the studio as a whole

Shop Manager

  • Meets with rest of exec and faculty monthly
  • Meets with Masters weekly
  • Manages inventory
    • New equipment ordering
    • Replenishment of current stock
    • Populating yearly Tech Fee list
  • Coordinates with Masters to ensure equipment is operational
  • Updates the wiki with technical information

Master

  • Meets with Shop Manager weekly
  • Maintains their respective equipment:
    • Repairs simple to moderate malfunctions
    • Coordinates with Shop Manager to replace broken equipment
  • Reports any broken equipment or potential hazards that he/she cannot fix to Facility Coordinator and Shop Manager immediately
  • Hosts training seminars on advanced use and maintenance of their respective equipment
  • Continually increases their knowledge of and skill with their respective equipment
  • Teaches their Apprentice high-level use and maintenance of their respective equipment

Apprentice

  • Helps their Master with upkeep of their respective equipment
  • Develops high-level skill with their respective equipment through learning from their Master, as well as independent experimentation

Tour Guide

  • Give tours of the Studio's capabilities

Professional Support

Director of Design and Innovation - Amit Jariwala

  • Empower the Invention Studio Staff and Exec in achieving their mission by
    • Providing resources from the Institute or through corporate sponsorships/donations
    • Supervising staff facility coordinators who support the studio facilities
    • Ensuring a safe and fun working environment within the studio
  • Interface between the IS Exec and the Institute administration
    • Draft proposals for additional resources – space, machines, funds, etc.
    • Facilitate communication between faculty, administrators and the IS staff
  • Tours with sponsors

Machinist/Facility Coordinator - Clint Rinehart

  • Print the professional prints for those that request it online.
  • Fix broken machines that the Masters cannot fix.
  • Provide expert advice/consulting to students.

Programs Administrative Coordinator

  • Order products and supplies for the Invention Studio
  • Advise on the policy and procedures for Georgia Tech.
  • Runs the Senior Design Capstone Expo
  • Supports the Design and Innovation Programs

Faculty Advisers

Bill Wepfer
Eugene C. Gwaltney, Jr. Chair of the Woodruff School and Professor
Amit Jariwala
Director of Design and Innovation
Executive Student Staff Advisor
Sponsor Tour Lead and Liaison

People to Know

Steven Sheffield
Mill and Lathe training
Sterling Skinner
Machining equipment maintenance
Louis Boulanger
Machining equipment maintenance
Cary Ogletree
Facilities

Operations

On Duty Procedures

  1. Upon arriving at the Invention Studio, log in on the time clock computer and put on your ISPI armband.
  2. Place your backpack and any similar accoutrements in your locker or in the shelves by the electrolounge.
  3. Proceed to a room that has either just had an ISPI finish hours, or requires additional ISPIs due to high traffic
  4. Check this room over quickly for any loose tools that are currently not being used. Place these tools either back in their proper storage location, or into a single consolidated spot for sorting
  5. Check the room for any considerable messes, such as debris or scrap material. Vacuum, sweep, or throw out this debris and place larger still-usable pieces which have been left behind onto the appropriate scrap material storage.
  6. Once 4 & 5 are completed, continue with standard ISPI duties (machine assistance, training, ensuring safe working conditions, and working on studio improvement projects)
  7. As your hours come to a close, quickly check to see if 4 & 5 need to be repeated. If not, clock out at the time clock and remove your armband.

Closing Procedures

  1. Take any items that do not belong and place them as lost and found in the Capstone Room
  2. Make sure all tools are put away
  3. Turn off lights, machines, and computers
  4. Make sure that all doors are locked

Missing Hours

If you anticipate that you will miss a shift, it is imperative that you first find someone else to cover your shift, and second that you contact the Director of Operations, so that you can justify your absence before a violation is marked against you. Missing hours without a valid excuse or substitute results in a 1 week suspension of buzzcard access after hours. Missing hours multiple times can lead to losing 24 hour access for a semester, or even firing so it is important that you do not miss them!

Buying items

It's the duty of all ISPIs to look for missing and broken tools and replace them with new ones. The procedure is simple: find the part you need on an industrial supply website, then send it to either the room/tool master, or to the Shop manager or Master Master.

Georgia Tech prefers that we use suppliers from buzzmart. If you can find the item in the buzzmart catalog it can get to us the fastest and cheapest.

3D printing assistance

Direct those who want to use the professional (paid) 3D printers to Clint Rinehart and the 3D printer job submission page. Help out the others who want to use the desktop hobbyist printers.

Things to look out for while on duty (or while in the studio)

  • Open toe shoes/TOMs/No shoes
  • No safety glasses
  • Obvious improper use of tools
  • Incident statements or the proverbial “Oh Sh&*^” statements made by anyone while in shop.
  • People in large groups/Crowding
  • Food/Drink
  • Blood
  • Tour groups
    • If you are the only PI on duty in your room, you can give a brief explanation of the room.
    • If you are the "floater" then part of your job is to give a full tour
    • Large Tours (> 8 people) should be scheduled prior to coming into the Invention Studio.
  • Fire hazards
  • Loose clothing
  • Earbuds for hearing protection (provided) (headphones should not be worn while working in the certain areas)
  • People leaving without cleaning (this could have their access to the studio restricted if it is habitual)
  • General potential safety hazards
  • Lost items/Stuff left behind.
  • People who should not be working in the studio (too tired to work, drunk, etc...)

Standards of Excellence

  • Stay alert
    • This means no texting/homework during your shift
  • Introduce yourself to users as they enter the door. Find out the user's level of knowledge.
  • Enforce safety policy
  • If you know you can't make your hours, find a sub. Missing hours without finding a substitute will result in suspension of after hours access for 1 week. Repeat offenses will result in termination.
  • After hours access is for PIs only. Bringing in non-PIs is fine, but you must be in the same room at the same time as them. Unsupervised individuals after hours will be asked to leave and the PI who let them in (if applicable) will have access suspended.
  • Never give your buzzcard to anyone, that is against the user agreement that you agreed to when you were given your buzzcard.
  • Communicate poor PI performance and behavior to the Director of Operations; you will remain anonymous.

When standards are not met, the exec will choose whether or not to dismiss the PI in a case by case basis.

Disciplinary Procedures

In the event that a user does not follow the rules of the studio, inform them of their wrong doing and ask that they correct it. If they refuse, then ask them to leave. You have the power to ban users, so if you feel it is necessary, do so by collecting their information, informing them to never come back, and email the list informing other ISPI's that the person is banned and why they are banned. Do not publicly humiliate banned users, because that's not cool.

In the event of a ISPI breaking protocols or not meeting standards, the execs will evaluate the case and allot punishment based on decisions. The most common form of punishment will be temporary restriction of after hours access, with length of suspension depending on infraction severity. ISPI's being punished will still be expected to show up to hours and fufill duties, but may not use the studio after hours unless supervised by another ISPI who is in good standing. The buzzcard will still be able to open doors (for the purpose of safety and convenience of the administration who control access), however, the buzzcard records will be checked at the end of the suspension to ensure no unauthorized or unjustified use of the ISPI's buzzcard occurred during the suspension period. If it is found that the ISPI sneaks in after hours, uses their buzzcard, or has another incident while on suspension, then the ISPI will be terminated.

Communication

At the invention studio we seek to create a collaborative environment. Anyone and everyone has the ability to contribute ideas and make their visions a reality. We have different methods for communication to optimize their function.

Inside ISPI Strucutre

  • Facebook: Fun/social/and discussion
  • E-mail: Announcements and important time sensitive information
  • Wiki: Reference Information
  • DutyChart: Everyone's Schedule
  • Current Projects: Current Projects being worked on for the Studio

Outside ISPI Structure

  • Wiki: Machines Information
  • Website: About us, and how to utilize the studio
  • Sub Reddit: Show off our cool stuff
  • Facebook Page: Show off our cool stuff

Events

ISPI Training

  • Held once a semester
  • Covers
    • Administrative Information
    • ISPI structure and Operations
    • Machine Safety
    • kickstart machine learning
    • kickstart machine maintenance learning
  • Additional training will be facilitated per machine

Meetings

  • General member meeting is on the first Friday of the month, during normal school operating days.
  • Executive meetings are currently scheduled at 6.30 pm every Monday.

ISPI Staff Socials

  • held after mandatory administrative meetings

Emergency Procedures

GTPD NUMBER: 4048942500

  • Consult the Red book located in every room. Emergency protocol per machine can be found on the wiki for each machine.
  • In the event of an Emergency that has resulted in injury or possible loss of life dial GTPD immediately. Phones are located in every room.
  • If there is a fire, and it is small, put it out and clear the smoke, even if the fire alarm goes off. Make sure that you always have an exit in the process.
  • If there is blood, contact facilities to clean it up. Make sure that all contaminated items are disposed of properly (e.g. no bloody razors in the trash unless in a labeled container)
  • There are first aid kits in all of the rooms, know where they are and get familiar with what is in each of them.
  • If you alone after hours when there is an emergency, get to a phone as quickly as possible and call for help. If you are working alone at night, be sure that you have a cell phone or access to a phone and GTPD's phone number on hand.
  • If in doubt, CALL FOR HELP. It is always better to be on the safe side.

New ISPIs

Welcome! You got selected to be part of the coolest university movement in the world. Don't be afraid.

First steps

  1. Update your Information! First, add yourself to the shift planning software
  2. Get connected. Get on the Facebook group and the mailing list,
  3. Follow our Facebook page.
  4. Read through this wiki (you're already doing this!). Bookmark it as well.
  5. Build experience on all of our machines, especially the ones you aren't (yet) familiar with. The current ISPIs will be happy to help you, just ask.